USA Diaries – Day 17 – A day dedicated to Collections Management!


This diary post is a part of a 30 day trip that I am taking this month which it also happens to be my first ever International trip. So for the next 30 days I will be posting here all my weird thoughts and commentary. 

Day ………..Lets just say very very late updating

I apologize for the gaps that seem to have come up in my Diary.. but there is only so much that a person can do in 24 hours! And that too when you have little or no control on you own time.

So getting back to the account of this day… .. the entire day was dedicated to understanding the various aspects of Collections Management, what they are, how do you work with Collections, what are the best approaches and the Bus Test! The “Bus Test” is a wonderful concept – another typical Carol Butler thing – which basically means that if tomorrow you are hit by a bus how your Institute can carry on without you. This means that you should leave out clear instructions for all the concerned people and make sure that they are getting a very understanding of how you were handling things so that they can carry on!

Again this is one of those approaches that you hardly see in Pakistan. In Pakistan, the general trend is that you should hold on to things so tightly that no one.. and I mean no one can do anything without you. It is one of this sick tactics in which you try to make yourself more relevant when you are extremely insecure about your position… or at least this is how I see it.

Lunch was a simple affair, which revolved around Pizza and Chicken Tenders… we had a lot of these items on this trip!

The afternoon we took a walk.. all the way to the Smithsonian Institute Archives.. this Archives is dedicated to the Smithsonian Collection, which includes their Administrative, Financial, Director and other such things! So the guide for the day in the Archives was Tammy Peters, who was a completely wonderful soul. What caught my attention as soon as I got there was these slides that were stored in this cabinet.. and they were all the pictures of Panda’s…. Panda’s sleeping, eating, playing, looking, rolling, .. Just everything Panda’s.. It was a spectacular collection!

One of the most coolest stop on this tour of the Archives was this wonderful thing that Tammy shopped us… it was the Draft of the will which James Smithson had written in which he made it clear that all his wealth should be donated for making a Museum. It was really cool to see that!

Let me just say this one thing about Tammy Peters… she is a wonderful person. I asked her so many questions about Archiving and everything and she was always ready to help. I asked her about Cataloging, about their policy to destroy certain documents after 10 years or something, about how the original format of the file should be maintained, Accession and Cataloging Number and God knows what else!

The end of the day happened with a continued discussion on Collections Management and how the National Museum of Natural History had to create an understanding regarding the storage Unit they have and the digitization that hey have done. The survey was a self assessment done on a scale of 1 to 5 by each department, and it truly made them get a clear idea of where there is room for improvement.

After that we headed straight home, and I think it was another day of leftovers!

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s